Job Opening – Administrative Assistant

Posted: March 9, 2023

Legionella Control Systems is looking for a highly driven, results-oriented individual who excels at administration and office management to join our team in Indianapolis.

Job Description and Experience Required

The successful candidate will have the following work-related experience:

• Handle QuickBooks Invoicing, POs, accounts payable and accounts receivable.
• Setup appointments for Sales and Service team & manage team calendar.
• Work with clients and suppliers to coordinate set up and delivery of service and equipment for projects.
• Calls/Inside sales of products and services to current and potential customers.
• Engage heavily in customer service.
• Maintain inventory by checking stock, placing and expediting orders for supplies and verifying receipt of supplies.
• Manage online and offline filing systems.
• Work on social media, online promotion and web site creation/maintenance.
• Write company blogs and newsletters.
• Manage client contact database and notes using CRM application (Experience with Salesforce.com a bonus but not required.).
• Assist with marketing materials, campaigns, style sheets and website updates.

Candidate Requirements

The successful candidate will have the following skills and behaviors:

• Highly motivated and self-starter individual as well as a functional team player.
• Organized and strong time-management skills.
• Ability to manage and prioritize multiple tasks/projects at same time.
• Strong detail-orientation in all that you do.
• Excellent interpersonal, oral and written communication skills.
• Fluency in QuickBooks.
• Experience in Salesforce.com database.
• Expert in MS Office Applications (MS Word, Excel, PowerPoint and Outlook).

Minimum-level of education required is High-School Diploma or GED-equivalent.

Ideal candidate will have 4+ years of experience in this type of position or a similar type of position.

This is a 40-hour per week position. Working days are Monday to Friday.

Salary + bonuses, based on experience.

Additional benefits include:

• Medical Insurance
• Vision Insurance
• Mileage reimbursement for company travel
• Company cell phone
• Company computer
• 3 weeks paid time off (PTO) annually

Legionella Control Systems is an equal opportunity employer. Please send resumes to [email protected] with “Administrative Assistant” in the subject line.